Careers

Administrative Assistant

Position Summary

The Administrative Assistant will work within Document Control under the Document Control Manager and Operations Manager and generally will provide support maintaining generated documents and processes

Skills:

• Proficient in Microsoft Office and Bluebeam (or Adobe) software
• Experience with web based platforms (Google, SmartSheet, BlueBeam Studio, Drop Box, Sharepoint, ProCore)
• Possesses strong verbal and written communication skills
• Knowledge of computers, and network structure
• Possesses excellent time management skills, and the ability to prioritize workload, to be able to complete tasks on time
• Self motivated. The ability to make decisions and stay productive without assistance
• Possesses a strong attention to detail

Duties to include (but not limited to):

• Assist with loading revisions to Construction Drawing Sets for Projects in Bluebeam Studio  
• PDF Mark-ups to Drawings as requested
• SmartSheet Maintenance – Updating sheets that are running with NEW information, Historical Saves and Roll-ups
• The Creation of NEW SmartSheets for Management Teams
• Attending Meetings and taking notes or keeping Meeting Minutes
• Training Staff on NEW processes or NEW created Documents
• Printing and organizing files, cutting Cardstock
• Collecting, Tagging, and Palletizing Paper Archives
• Assist with updating standard forms to a central location on the Network
• Consult with end users regarding problems in accessing electronic content.
• Meet with Project Managers to demonstrate document access tools and navigation paths
• Assist Project Managers in the assembly of General Submittals
• Assist Project Managers with the distribution of all field required documentation
• Assist Safety officer with the maintenance of Safety Manuals and Tool box talks
• Manage Print Jobs – Determine  most cost effective way of printing and billing print jobs and
• Manage Drawing Scans – Receive drawings, Scan, file and notify recipients
• Assist with Management of Web based file storage for field access, work with Project Managers to maintain structure and update content
• Work with CAD Department on PDF Document prep
• Work with Project Managers, Estimators, Drafts people, Administration, and Field as needed

Minimum Qualifications (Required):

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. *

II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

QUALIFICATIONS REQUIRED AT HIRE:

• Knowledge of the principles and practices of office management.
• Knowledge of the methods of general report writing.
• Knowledge of the methods used in the preparation of charts, graphs and tables.
• Knowledge of the types and uses of general office equipment.
• Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
• Ability to follow written and oral instructions.
• Ability to gather information through questioning individuals and by examining records and documents.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to prepare general reports.
• Ability to maintain accurate records.
• Ability to prepare and use charts, graphs and tables.
• Ability to communicate effectively in oral expression.
• Ability to give written and oral instructions in a precise, understandable manner.
• Ability to deal tactfully with others.
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.
• Ability to exercise sound judgment.
• Ability to exercise discretion in handling confidential information.
• Knowledge of the principles, practices and techniques of supervision.

 

SullyMac is an equal opportunity employer and offers its office staff many benefits, including options for partial remote working after adequate job training.

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On-Site Safety Officer

Position Summary

Sullivan & McLaughlin is an electrical contractor based in the Boston area. There is an immediate need for an on-site Safety Officer on one of our projects in the Boston Area. The Safety Officer will be responsible for overseeing all safety operations on the job site. They will also monitor workplace activities to promote and ensure employee compliance with applicable safety regulations.

Duties and Responsibilities

• Conduct daily Pre-Task Plan huddles in the mornings with the foreman.
• Conduct weekly toolbox talks with the crew and ensure it is submitted to the General Contractor by Friday.
• Conduct daily documented inspections of the job site to ensure safety compliance with all relevant safety regulations.
• Conduct thorough accident and incident investigations when the situation arises. Ensure they are documented and sent to the General Contractor in a timely manner.
• Maintain an open communication with Sullivan & McLaughlin Safety Manager as well as the General Contractor’s safety personnel on site.
• Provide project leadership and develop working relationships with the project staff, and the various safety representatives.
• Help complete site-specific safety plans and job hazard analyses for the various job tasks on the job site.

Job Requirements - Qualifications

• Bachelor’s degree in Occupational Safety and Health
• Minimum of 3 years of relevant safety experience, or a combination of education and on-site experience.
• OSHA certifications.
• Working knowledge of Safety and Health regulations, to include OSHA, and other federal, state and local standards.
• Effective verbal and written communication skills.
• Proficient in Microsoft word, excel and other electronic platforms.
• Working towards BCSP, Safety Trained Supervisor Construction or other relevant certifications.

Additional Information

• This position is a full-time, Monday – Friday, hours will depend on the job site requirements.
• 100% Company paid Medical & Dental
• 401K with company match
• Paid vacation and holidays

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CAD/BIM Coordinator

Position Summary

Function: Designing and coordinating electrical systems for a wide variety of building types including commercial, industrial, healthcare, and institutional.

Responsibilities

• Generate and/or manage BIM models utilizing AutoCAD MEP or Revit MEP software
• Understand, promote and implement Virtual Design and Construction processes utilizing
  Navisworks
• Run interference detection to detect design clashes to assist project team with
  coordination process utilizing Navisworks
• Ability to produce coordinated installation ready shop drawings for field employees
• Collect and process various 2D documentation and 3D models for design coordination
• Travel to jobsites as required to perform duties and coordinate with all field project
  managers and field superintendents
• Work on-site to update the models to reflect as-builts conditions
• Assist the project team with model visualizations
• Manage and use coordination, scheduling, programming, file sharing and collaboration
  platforms

Requirements

• Electrical design experience including knowledge of procedures for production of design
  development and construction documents
• Experience in Architecture/Engineering/Construction industry
• Experience with panel coordination, lighting and switchgear layouts
• Understanding of BIM
• Knowledge of related systems and codes
• Ability to perform well within strict deadlines to meet the project schedule as timeliness
  is key
• Possess a self-motivated mindset
• Ability to communicate effectively both verbally and in writing
• Ability to work well within a collaborative/team atmosphere

Software Experience

• AutoCAD MEP 2015
• Navisworks 2015
• Revit MEP 2015 a plus
• Basic knowledge of BlueBeam
• Basic knowledge of MS Word, Excel and Power Point

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